Bulk Document Scanning
EDM is the leading provider of high quality, high speed and high volume document scanning services for large enterprises in industries such as healthcare, banking and automotive finance. Our fully compliant and accredited service provides our clients with the security and auditability they need during the digitisation process.
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Fulfilling high volume and complex requirements for our clients
With the capacity to deliver bulk document scanning projects, we can accurately fulfil high volume and complex requirements for our clients with a swift turnaround. We digitise hundreds of millions of documents annually, transforming analogue and historic document types, from paper or faxes to microfiche and microfilm.
Orbit Housing achieves goal of paper freedom
As a result of implementing EDM’s bulk document scanning solution, Orbit Housing experienced a 40% reduction in paper handling costs and addressed its GDPR compliance issues.
Why choose EDM for your bulk document scanning project?
Our team are scanning specialists experienced in working with a range of clients in different sectors, so we’ll understand your needs quickly and be able to advise you on the most cost-effective approach for your business.
Furthermore, no matter where your documents are in the digitisation process, our EDM Tracker technology allows access to individual documents with real-time visibility, allowing businesses to operate as normal with minimal downtime.
With a team of over 250 people and 4 dedicated scanning bureaus, we’re able to meet some of the largest digitisation demands ensuring a scalable and fast solution. With UK wide coverage and vetted staff operating our fully accredited facilities, your documents remain secure and GDPR compliant.
Helping businesses become paper free
Why businesses invest in bulk document scanning
Reduction in costs
Cost of maintaining space for high volume physical records can impact businesses financially. Investing in bulk document scanning will mean switching physical documents with digitised ones - drastically reducing estate costs.
Digitised documents are available instantaneously to staff, can be shared easily and reviewed simultaneously. Digitised images can be made ‘text searchable’ with our OCR capability meaning you can find the information you need with a simple search.
Digitisation of documents provides a vital inventory of your business’ data allowing document retention rules to be applied at file level, ensuring your organisation is fully GDPR compliant.
Physical documents are at risk of loss and deterioration - all of which can affect operations.
Security and compliance
Paper records can be lost or misplaced and difficult to trace - ultimately risking your business’ security and compliance status.
Proven project governance capabilities on large and highly sensitive nationwide scanning projects.
Bulk document scanning is just one element of our comprehensive digitisation service
Bulk document scanning is just one service we offer as part of our digital transformation capabilities. Depending on your business needs, you may require one or more services to achieve your goals. Take a look at some of our other related services.
EDM's approach to document scanning
Your personal requirements are discussed and assessed in order to provide the most efficient and cost-effective options.
The documents to be scanned are collected from your premises and transported by vetted drivers in highly secure and tracked vehicles.
The documents are checked in and subsequently barcoded which will allow you to access and track your data electronically at all times. At this point, the documents are also prepared for scanning.
All documents are compliantly scanned in accordance with regulatory requirements using the latest, state of the art scanning machines.
Digitised information undergoes a strict quality assurance process, in-line with your document retention policy.
Data is stored in a secure hosted document management platform and can also be delivered to your core systems for access.
EDM supports the NHS Digital Transformation and has helped a number of Trusts achieve a more effective way to manage, maintain, access and share medical records - providing a vast improvement to patient care and increased compliance and security.
One billion +
Medical record images scanned
EDM has helped some of the most prominent organisations in the Banks and Building Societies sector reduce their paper handling costs, meet regulatory compliance requirements, free up expensive real estate as well as providing high quality customer service.
Reduction in customers’ operational costs
The Insurance sector is one of the most competitive environments in business today. To survive in such a competitive marketplace, insurers have to be ruthlessly efficient, delivering an enhanced customer experience, operate at the lowest possible costs and comply with complex regulations and legislation.
Reduction in claims cycle
EDM has delivered numerous solutions to the automotive retail sector, but we specialise in processes important to Automotive Finance such as getting your customer in their car as smoothly as possible via our automated Digital Payout solution and getting them out of the car at the end of a lease or rental with our Digital Damage Management solution.