Emergency Digital Mailroom
An outsourced digital mailroom could be ready for you in just five days
There are many reasons why a business may need an Emergency Mailroom:
With a Emergency Digital Mailroom your mail is sorted and scanned and then sent digitally to your business. This process eliminates all the risk and danger associated with lost or incorrectly filed mail and ensures that your business receives its mail swiftly when you're experiencing events or issues such as office relocation, building works, short staffing, building damage or disasters or a backlog of mail.
Emergency Mailroom Benefits
Reduce Costs
Save on the expenses of running your own mailroom by outsourcing to Restore Digital.
Save time and increase productivity
Eliminate the lengthy process of manually checking and sorting post, allowing your staff to get on with other important tasks, benefiting productivity.
Secure storage
Have your mail stored on a secure, private digital system, and remove the need for manual storage space.
Your Next Step On Digital Transformation Journey
Once this simple mailroom is embedded, our customers often develop the mailroom into something more complex. becoming less of an emergency solution, and more an integral part of back-office workflows.
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Access your mail whenever and wherever
A digital system means staff can access mail from the office, at home, at a clients, or wherever they’re remotely working.
PO Boxes ready to go
With our Emergency Digital Mailroom service, we set up a simple mailroom, where we receive, sort, and scan the mail each day
Quick set-up
It can take just five days to set up a simple Emergency Digital Mailroom. Once set up your team can access the mail received by Restore Digital each morning that same afternoon.
Set up an Emergency Digital Mailroom
Get in touch with our expertsEmergency Digital Mailroom FAQs
Companies may need to set up an Emergency Digital Mailroom for a number of reasons. It could be that there is a disaster or damage to an existing mailroom or building. It could also be in response to illness or long-term lack of staff or because of a backlog of mail. Where an emergency digital mailroom is needed, Restore Digital aims to have you set up as soon as possible.
Restore Digital always has a backlog of PO Boxes purchased and ready to go because there are times when an emergency digital mailroom needs to be created ASAP. With our Emergency Digital Mailroom service, we set up a simple mailroom, where we receive, sort, and scan the mail each day. We then upload the scanned documents into our DocuWare system. DocuWare allows for easy folder management, with easy to set up permission settings. It also has built-in indexing and OCR (Optical Character Recognition) to easily identify text.
It can take just five days to set up a simple Emergency Digital Mailroom. Once set up your team can access the mail received by Restore Digital each morning that same afternoon from the office or at home.
Once this simple mailroom is embedded, our customers often develop the mailroom into something more complex. becoming less of an emergency solution, and more an integral part of back-office workflows.
An Emergency Digital Mailroom is a quick solution to ensuring your business continues to receive important mail on time. A mailroom like this also allows you to view your mail anywhere using a secure document portal so your employees can work from home or out of the office. Using this service through Restore Digital, you can also eliminate the manual sorting, filing and scanning of mail and free up time for other important tasks.
It can take only 5 days to set up an Emergency Digital Mailroom for your company. You can start receiving your mail digitally within one week. This time scale can vary depending on requirements and workload, but we aim to get you set up with your mailroom as soon as possible.