Where will a Digital Mailroom
take your business?

Digital Mailroom Services

Managing inbound and outbound mail in your business can be a tricky task. Paper, emails and mobile messages can be difficult to keep on top of when every department has its own processes and ways of working - this is where a digital mailroom can come in. 
 
Tasks like repetitive admin and manual data entry across your business can lead to a lack of motivation in your teams, frustration for your customers, and can significantly impact on the bottom line of your business’ efficiency and profitability. That’s why using outsourced digital mailroom services makes so much sense.
 

 

Complete guide to Digital Mailroom image 1

Your complete guide

Download your complete guide to Digital Mailroom.

Download it here >

What is a Digital Mailroom? 

Our digital mailroom doesn’t just digitise your mail. We can automate your manual processes so you can get your business comms moving faster across your entire organisation. Whether you’re looking to join up comms across departments, or offload the burden of expensive in-house mailroom management, we do all the heavy lifting for you.

There are several different types of digital mailroom, including inbound digital mailrooms, omnichannel digital mailrooms, and emergency digital mailrooms.


Digital mailroom benefits


Implement a digital mailroom to experience:

  • Stress-free business comms with mailroom and workflow automation 
  • Better data security and compliance for your business
  • A more empowered workforce free from unnecessary admin tasks
  • Improve your environmental impact by going digital

How does a Digital Mailroom work?

 

What is a Digital Mailroom?

Setting up a digital mailroom can transform your business communications. Restore Digital’s digital mailroom services will sort, scan and index all of your organisation’s inbound mail, before feeding it into your internal digital workflow. You can also integrate your outbound mail into the system.

We’ll take the entire mailroom communications process off your hands, so you can focus on higher-value tasks instead.

Digital Mailroom benefits

Icon

Stress-free business comms with mailroom automation and workflows

Icon

A more empowered workforce free from unnecessary admin tasks

Icon

Better data security and compliance for your business

Icon

Improve your environmental impact by going digital

Don't just take our word for it

“With Restore we feel like we have a true partner. They have taken the mailroom at the pace our organisation needed and have supported us when we felt ready to innovate. Even the simple mailroom initially provided innovated the daily claims management process for Agria. But with true automation, enhanced exception management, and more integrated systems between the two organisations, we have a truly digital mailroom”

- Helen Finnie, Change and Implementation Manager - Agria Pet Insurance

Agria Pet logo

 

Digital Mailroom FAQs

How much does a Digital Mailroom cost?

The cost of setting up a digital mailroom will vary depending on your organisation’s specific requirements, and whether you choose to use our digital mailroom software to manage both your inbound and outbound comms, or just one. Contact us today to learn more or get a quote. 

How long does it take to set up a Digital Mailroom?

For lower-volume and simple requirements, we can usually have a SimplyMail digital mailroom up and running, ready to receive your mail within 5 working days.

For more complex or large-scale volumes, we can work with you to understand your mail and will advise on the most suitable solution. Our teams are experienced in handling mail for some of the UK's largest organisations and will liaise with you to understand your requirements and how best to provide the service. In many cases, we can get a mailroom up and running within weeks. 

We can adapt the service as we identify areas that will add value to you and your customers, whether this is through automating the capture of information from documents, identity verification, digital routing, workflow or even process automation.

How much more effective is a Digital Mailroom?

Digital mailrooms are significantly more effective than traditional systems for managing business communications. When you choose digital mailroom management, you can expect to save a significant amount of time in terms of mail administration. What’s more, streamlining your workflow with digital-first comms will improve your internal processes, which can again save time and increase your business efficiency.

What is a Digital Mailroom?

A digital mailroom is a software-based system that can be used to open, sort and scan inbound mail, as well as to manage the flow of outbound mail. Specialist software is a big part of this, but our expert digital mailroom team also play a key role in opening and sorting mail. Digital mailroom solutions can help organisations to streamline both their internal and external communications, saving time spent on administrative tasks and improving workflows.

What are the benefits of a Digital Mailroom?

There are a range of digital mailroom benefits, but one of the biggest factors is time saving. The delivery process is much faster due to the removal of manual sorting and physical delivery. The communication process between clients, customers and staff is also much quicker and allows operations to run more smoothly. 

There is also greater data security and accessibility with a digital mailroom. All your documents are available in one place with secure access and there is no risk of losing physical copies of important documents.

Our blogs keep you informed of our latest thinking, services and innovation. Get involved
#RestoreAnswers

Digital Mailroom resources:

Get in touch with our team today for advice,
or for a quote

Loading

Talk to a human?

Call us direct on:
0333 043 5498

Lines open 09:00 to 17:00 weekdays